Congress management is the ultimate discipline of any event organisation. It encompasses the skills and targeted networking in specialist areas, the good relationships with and knowledge about conference venues, hotels and suppliers, the availability of extensive collected data, experience in data protection, non-profit status, taxes and funding opportunities and, finally, the automation of various processes in order to save time and avoid errors.
When we started Conventus more than 20 years ago, we were very successful in running trade fairs, managing extensive marketing projects, organising glamorous and spectacular events, and organising workshops and conferences. This detailed knowledge and our experience is one of our biggest success factors in the most prestigious discipline of "congress management".
Another success factor which is unique within the congress industry is our in-house focus of specialised knowledge. With over 150 permanent employees and roughly about the same number of events per year, it enables and maximises great advantages for every project in terms of synergies, efficiency and cost savings. Thus, in addition to the well-known areas of project team, personnel, financial management and sponsoring, participant, abstract and hotel management - special knowledge units have emerged at Conventus in the last decade.
You have your personal contact person, guarantied, ensured reliability and goal orientation, coordinated and innovative cooperation as well as an individual and perfected implementation!
Our current seven team leaders - each with more than 10 years of experience at Conventus –lead their project team administratively and with regards to content. The team leader with his team members - senior project manager, project manager, junior project manager and assistants - ensures competence, experience, man power, providing coverage in case of holidays, illness or change of personnel.
Your Conventus project manager will draw up a financial plan, identify and discuss significant items with you, optimise income and expenditure, and take responsibility.
Whether 50 or 10,000 participants - from the correct handling of participant fees, online registration and various online payment interfaces to adept and guest-oriented telephone and personal on-site support - our prudent and experienced staff are there for every guest. To date, we have registered more than half a million participants!
Speakers and their presentations are a fundamental element of each congress. Doing justice to them in terms of exceptional information, professional support and personal attention are challenges that our multilingual and experienced speaker management team is happy to take on.
Your greatest attention and most time will probably be devoted to the preparation of the scientific programme. We can also provide you with extensive support here!
See also speaker handling and evaluation.
Conventus not only supports the online submission process from the software side but also provides personal support for comparisons, including the number and content of topics from previous years, the evaluation modalities, the review process itself up to the transfer of abstracts into the scientific programme, and automatically transfer the data and make it available for printing.
Targeted and creative marketing measures bond your congress participants, ensure membership growth, and develop new participant groups for your congress. We achieve this for you with a unique network and an extensive in-house address pool. We discuss the marketing concept, individually tailored to your target group, with you and implement it with your approval.
Our services in detail:
The industry is a valuable partner for the participants, an integral part of the scientific community and also forms a financing foundation for your congress.
Conventus has an extensive network of national and international companies. We constantly analyse the market, create project-specific exhibition and sponsorship concepts and work closely and successfully with the industry.
"Do good and talk about it!" Presenting new scientific findings, research projects and treatment standards is a valuable task. Conventus has a very good network with the press, radio and television to act in a targeted manner. We organise, so that you are noticed by the public.
Your presentation of the Congress on the internet is of great importance. In line with the congress design, we implement this in a routine, well-structured and - with many variable components - efficient manner. Of course, we will also update it permanently.
Whether with our graphic designers or your own preferred designer: we design with your wishes in an equally experienced and as innovative, fast, good and cost-conscious way! In addition, we naturally understand and organise the downstream processes, such as the timely creation of the various print elements, the selection and provision of postal and electronic address data and cost-optimised dispatch.
The automated transfer of programme and speaker data from online programme creation also ensures time-saving and error-free presentations.
Networking evening, City tour, gamification and gala dinner - these special events are the real highlights of the congress. Many years later, hardly anyone remembers the scientific programme, but probably the extraordinary ambience, the great band, the fantastic food, the good atmosphere, the fun and the interesting contacts...
Conventus draws on a wealth of experience - from opera balls to treasure hunts, from barbecues to 6-course menus, from the Moritzbastei to the Maximilaneum, we understand occasions!
Whether rustic or luxurious, in Germany or overseas, we will find the right location for any occasion anywhere and turn your event into an unforgettable experience!
Long-standing, personal and good connections to hotels, tourism centres and hotel platforms as well as numerous bookings over 20 years ensure both sufficient capacities and the best possible conditions for us and our guests.
With more than 2,000 workshops, conferences and congresses including board meetings, speakers' and social evenings as well as overnight stays, we have a correspondingly large amount of experience, contacts and information available on hotels, conference venues, congress centres, universities, trendy locations....
We check quality, availability, costs and contracts. We optimise dates in terms of thematically related as well as competing events. Compare and find the right location, the right venue and the ideal conference venue, right for you!
Apart from being an interesting content at congresses, catering is the most important item, because the physical well-being during an event is always remembered by the most participants. Especially if a congress lasts a little longer, good catering is the be-all and end-all to keep the participants happy.
Certification is very important to the participant and therefore a decision criterion that should not be underestimated. Conventus is responsible for the organisation for the purpose of participant marketing in the run-up to the congress, for the actual realisation on site as well as the processing after the congress.
Evaluations are a prerequisite to be able to ensure a high quality of all components of the congress in the future. Topic selection, practical orientation, lecture discipline, lecture quality, break lengths and supply, marketing, information transfer, success measurement - Conventus prepares the evaluation, coordinates it with you, implements it manually or electronically on site or afterwards and provides you with a reporting.
Conventus organises much more on a daily basis - ask us!