In the course of increasingly scarce resources, an office, secretarial work, public relations, financial accounting and even membership administration can hardly be managed well and cost-consciously. Substitutes in case of illness, pregnancy and holidays are costly to generate and difficult to train. Conventus offers you complete solutions as well as the takeover of partial areas.
Interested? We offer the following main areas:
he work involved for membership administration is considerable - data filing, backup, updating, archiving, information from and to members, accounting....
Conventus handles this very routinely and yet personally and individually. Staff replacements are just as secure as accessibility, technology and required software are always up to date. The experience of other societies could also be the basis for the development of your society!
Creation and maintenance of member databases
Correspondence with members
Recruiting new members
Creating form letters, membership lists, circulars
Invoicing of membership fees
Preparing reports and statistics on membership development
Archiving the Society's records
Compliance with and monitoring of data protection
Managing the office is a challenge for any society. On the one hand, the tasks are multifaceted and extremely sensitive; on the other hand, several employees with the appropriate training are often underutilised and cost-intensive.
Conventus can turn this dilemma into an advantage, our experienced staff can look after two or more societies, depending on the area of responsibility and the workload. In addition, representation is much more feasible with us!
Availability at agreed times
Identification with association goals and support of all bodies
Processing correspondence and distributing mail
Administration of rent, technology, software, material
Task and schedule control of the board members
Archiving of the association's documents
Organisation of Board meetings, sessions and assemblies
Administration and supervision of scientific prizes, tenders, grants
Coordination of award ceremonies and honours
Financial accounting is a particularly specific task. Conventus has been doing this successfully for non-profit organisations for many years. We would be happy to take on this task for you as well!
Active cooperation with the treasurer and cash auditor of the society
Bookings, account movements, income/expenditure statement
Checking and transferring invoices
Collection of dues and entry of due payments made
Overview and reporting for the treasurer
Control of incoming payments
Subsequent claiming of fees/contributions incurred
Issuing of contribution certificates
Keeping an asset register and determining the depreciation contributions of the assets
Preparation of all documents for the VAT return