Data protaction policy

The following data protection declaration applies to the use of our website and informs you as a data subject within the meaning of data protection law and user of this website about the processing of personal data. Personal data is individual information about personal or factual circumstances of a specific or identifiable natural person.

The person responsible within the meaning of the DSGVO is

Conventus Congressmanagement & Marketing GmbH
Carl-Pulfrich-Str. 1
07745 Jena, Germany
Telephone: +49 3641 3116-0
E-mail: post@conventus.de
Internet: www.conventus.de
(hereinafter referred to as the responsible company)

The data protection officer of the responsible company is

André Stämmler
Lawyer and specialist in copyright and media law
Market 22
07743 Jena
Telephone: +49 3641 316 1180
E-mail: andre@staemmler.pro

If you have any questions or suggestions regarding data protection, you can contact our data protection officer directly.

1. General information

When you visit our website, the provider of this platform (or its web space provider) collects data on each access to the offer. This access data includes

  • the name of the accessed website
  • the IP address of the requesting computer
  • the date and time of the access
  • the amount of data transferred
  • the browser type and version
  • the operating system used by the user
  • the website from which the user visits this website (referrer URL)
  • the requesting provider.

The aforementioned data is processed by the operator for the following purposes:

  • Improving and guaranteeing the connection to the website
  • Improving the usability of the website
  • evaluation of system security and stability as well as
  • administrative purposes.

The legal basis for the data processing is Art. 6 para. 1 p. 1 lit. f DSGVO. The legitimate interest of the provider follows from the data collection purposes listed above. The data is anonymous and is stored separately from any personal data you may have provided. It is not possible to draw conclusions about a specific person.

Your personal data will only be transferred to third parties for the purposes listed below. A transmission for other reasons does not take place.

The user's personal data will only be passed on to third parties if:

  • the user has given his or her express consent in accordance with Art. 6 para. 1 p. 1 lit. a DSGVO
  • the disclosure is necessary for the assertion, exercise or defence of legal claims in accordance with Art. 6 para. 1 sentence 1 lit. f DSGVO and there is no reason to assume that you have an overriding interest worthy of protection in the non-disclosure of your data.
  • in the event that there is a legal obligation for the disclosure pursuant to Art. 6 para. 1 sentence 1 lit. c DSGVO, as well as this is legally permissible and necessary according to Art. 6 para. 1 p. 1 lit. b DSGVO for the processing of contractual relationships with the user.

The data is deleted after a period of 30 days, unless further storage is required for evidence purposes.

Cookies, general
We use cookies on our website. Cookies are small (text) files that are created and stored on your end device (e.g. smartphone, notebook, tablet, PC). Most cookies are so-called "session cookies" that are deleted after the end of the visit. In individual cases, however, these cookies provide information to automatically recognise the user again. By means of a so-called cookie ID, Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored.

Cookies serve to improve the user-friendliness of our Internet presence and to enable a technically error-free and optimised state for our Internet presence. If you do not agree to the use of cookies, you have the option of restricting or completely deactivating their use in your browser settings. In the event of restriction or deactivation, the use of this website may be restricted. The legal basis for the data processing is Art. 6 para. 1 p. 1 lit. f DSGVO. Our legitimate interest follows from the above-mentioned purposes for data collection.

Some of the cookies are deleted as soon as you close your browser (transient cookies). Other cookies (persistent cookies) remain on your terminal device and enable us to recognise your browser. These cookies are automatically deleted after a predefined period of time.

Google Web Fonts
We use web fonts provided by Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). The service is used for the uniform and correct display of fonts on our site. For this purpose, your browser connects to Google's servers and loads the required web fonts into your browser cache as soon as you call up a page on our website. In doing so, Google learns that our website was accessed via your IP address.

The legal basis for the use of Google Web Fonts is Art. 6 para. 1 lit. f DSGVO (legitimate interest). Our legitimate interest is the uniform and correct display of the fonts on our website.

Further information on Google Web Fonts and data protection at Google in general can be found at:

Adobe Web Fonts
We use Adobe Fonts for the uniform display of fonts. The provider of Adobe Fonts is Adobe Systems Software Ireland Ltd, 4-6 Riverwalk, Citywest Business Campus, Dublin 24, Ireland. To integrate the fonts we use, your browser must establish a connection to an Adobe server in the USA and download the font required for our website. This enables Adobe to know that our website has been accessed via your IP address. Adobe Fonts also processes your personal data in the USA and has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. You can view Adobe Systems Software's certification at https://www.privacyshield.gov/participant?id=a2zt0000000TNo9AAG. Further information and the applicable privacy policy of Adobe Fonts can be found at https://www.adobe.com/de/privacy/policy.html.

The use of Adobe Fonts fonts is in the interest of a uniform and appealing presentation of our online offers. The legal basis for the integration of Adobe Fonts and the associated data transfer to Adobe is your consent (Art. 6 para. 1 lit. a DSGVO). Further information on Adobe Fonts can be found in Adobe's privacy policy, which you can access here: https://www.adobe.com/de/privacy/policy.html.

Font Awesome
We use so-called web fonts or icons from Fonticons, Inc. for the uniform display of fonts or icons. When you call up a page, your browser loads the required web fonts or icons into your browser cache in order to display texts, fonts and icons correctly.

For this purpose, the browser you are using must establish a connection to the servers of Fonticons, Inc. This enables Fonticons, Inc. to know that our website has been accessed via your IP address. Font Awesome is used in the interest of a uniform and appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f DSGVO.

If your browser does not support web fonts, a standard font from your computer will be used.

Further information on Font Awesome can be found at https://fontawesome.com/help and in the privacy policy of Fonticons, Inc.: https://fontawesome.com/privacy.

Google Maps
We use Google Maps (API) from Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google") to display interactive maps and our location.

Regardless of whether you have a Google account or not, or whether you are logged into an account, information about your use of our website (such as your IP address) will be transmitted to and stored by Google on servers in the United States as soon as you access a sub-page of our website on which a Google Maps map is embedded. If you are logged in to Google when you call up a sub-page of our website on which a Google Maps map is integrated, your data will be assigned directly to your account. You can prevent Google from associating your data with your profile by logging out of your Google account before entering the site. Google stores your data as usage profiles and evaluates them. This is done regardless of whether you are logged in or not.  The legal basis for the processing is Art. 6 para. 1 lit.f DSGVO. Google has a legitimate interest in displaying personalised advertising, market research and/or designing its website according to needs. You have the right to object to the creation of these user profiles. You must exercise this right of objection vis-à-vis Google.

Google LLC, based in the USA, is certified for the us-European data protection agreement "Privacy Shield", which ensures compliance with the level of data protection applicable in the EU.

You can deactivate the Google Maps web service by switching off JavaScript in your browser. The map display on our website can then no longer be used. No more data will then be transmitted to Google Maps.

You can find further information on data protection at Google Maps under the following link: http://www.google.de/intl/de/policies/privacy/

Newsletter
The provider of this website uses the newsletter to inform users about individual offers.

If users of this website wish to receive the newsletter, an e-mail address is required. The e-mail address is only used if the user has expressly consented to this in accordance with Art. 6 Para. 1 S. 1 lit. a DSGVO. This e-mail address is checked to ensure that the user is also the owner/authorised user of the e-mail address. The data is used exclusively for sending the newsletter; it is not passed on to third parties. No other data is collected.

When registering to receive the newsletter, the IP address and the date of registration are stored. The storage serves exclusively as a safeguard in case a third party has misused the address and has registered for the newsletter without the knowledge of the owner or authorised person.

Consent to the storage of data and its use can be revoked at any time via a link in the newsletter itself, in the profile area or by sending a message to the above-mentioned contact options or by e-mail to direktmarketing@conventus.de.

Newsletter tracking
The newsletters of Conventus Congressmanagement & Marketing GmbH contain so-called tracking pixels. A tracking pixel is a component that can be embedded in sent e-mails to enable anonymised recording and analysis in a log file. By means of an embedded pixel-code, we can see whether and when an email has been opened and which links it contains have been called up. The anonymised data storage and analysis enables Conventus Congressmanagement & Marketing GmbH to statistically evaluate the success or failure of online marketing campaigns in order to optimise newsletter mailings.

This anonymised data may be passed on to third parties with the background of measuring the success of a newsletter mailing as well as for contract fulfilment.

You can unsubscribe from the newsletter at any time via the link provided in the newsletter or directly at www.conventus.de/abmeldung/abmeldung-e-mail.

Registration function for congress and event
You can register for the congress via this page. For the electronic registration we use the software Regasus of the service provider LambdaLogic Informationssysteme GmbH, Komturstr. 18, 12099 Berlin. The electronic registration will be processed via a Regasus web portal. The data entered on the Regasus web portal, such as participant type, title, first name, last name or address data, are transmitted directly to Regasus.  The processing by us as well as by Regasus is carried out for the registration and handling of the congress. Processing for other purposes will only take place with your express consent. The legal basis for processing in the case of registration and implementation of the congress is Art. 6 para. 1 lit. b DSGVO. The data will be deleted by us 1 year after the end of the event, unless you have consented to processing for other purposes and/or there are no statutory retention obligations.  If the processing is based on your consent, the legal basis is Art. 6 para. 1 lit. a DSGVO. You can revoke your consent at any time. If you have voluntarily consented to other processing, we will delete this data after revoking your consent.

2. Social media plug-ins

Sozial networks
We use plug-ins from various social networks. A social network is a platform or an app that allows users to communicate with each other, exchange opinions or share content such as pictures with other users or in the social network itself. Users usually have the possibility to create private or business profiles, to network with each other or to provide private or company-related information.

The respective plug-in provider stores the data collected about you as usage profiles. The purpose of the processing is the presentation of (needs-based) advertising, market research and/or needs-based design of the website and to inform other users of the social network about your activities on our website. The evaluation also takes place when you are not logged into the social network. You have the right to object to the creation of these user profiles. To exercise the right to object, you must contact the respective plug-in provider. The legal basis for the use of the plug-ins is Art. 6 para. 1 p. 1 lit. f DS-GVO. The legitimate interest in the processing follows from the processing purposes mentioned above.

Use of the Twitter plug-in

On this website, functions of the Twitter service are integrated. These functions are offered by Twitter Inc, 795 Folsom St, Suite 600, San Francisco, CA 94107, USA. By using Twitter and the "Re-Tweet" function, the websites visited by the user are linked to the user's respective Twitter account and made known to other users. In the process, data is also transmitted to Twitter.

It should be noted that the providers of this website have no knowledge of the content of the transmitted data or its use by Twitter. Further information on this can be found in Twitter's data protection declaration at twitter.com/privacy.

You can change Twitter's privacy settings in your account settings.

Use of YouTube videos
We embed YouTube videos on our website using YouTube's embedding function. YouTube is a service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). Google LLC, based in the USA, is certified for the US-European data protection agreement "Privacy Shield", which ensures compliance with the level of data protection applicable in the EU.

The embedding of the videos takes place in the extended data protection mode. According to YouTube, user information is only stored when the video(s) is/are played. When the video is started, "YouTube" uses cookies to collect information about user behaviour. According to "YouTube", the cookies are used to collect video statistics, improve user-friendliness and prevent abusive behaviour. If you click on a video while logged into Google, your data will be directly assigned to your Google account. You can prevent this by logging out before activating the button. Google stores your data and evaluates it. This happens regardless of whether you are logged in or not. The evaluation is carried out in particular in accordance with Art. 6 Para. 1 lit. f DSGVO on the basis of Google's legitimate interests in the display of personalised advertising, market research and/or the needs-based design of its website. You can object to the creation of these user profiles. You must send your objection to YouTube.

Every time this website is accessed, a connection to the Google network "DoubleClick" is established. This happens independently of a playback of the embedded videos. This may trigger further data processing operations over which we have no control.

You can find more information on data protection at "YouTube" in the provider's data protection declaration at: https://www.google.de/intl/de/policies/privacy.

Use of Vimeo videos

We use plug-ins from the video portal Vimeo. The content of the plug-in is transmitted by Vimeo directly to your browser and integrated into the page. By integrating the plug-in, Vimeo receives different information. If you are logged into your Vimeo account during your visit, Vimeo can directly assign your visit to our website to your Vimeo account. Vimeo can also assign interactions, such as pressing the start button of a video, to your account. If you are not logged in to Vimeo and even if you do not have a Vimeo account, Vimeo can still recognise that your browser has accessed the corresponding page of our website. Your browser establishes a direct connection to the Vimeo servers in the USA and transmits and stores this information (including your IP address) on the Vimeo servers when you call up a page of our website that contains a Vimeo plug-in. The legal basis for the data processing operations is Art. 6 para. 1 lit. f DSGVO. Vimeo has a legitimate interest in market research and the individual design of the service. You can prevent a direct allocation of the data collected via our website to your Vimeo account by logging out of Vimeo before visiting our website. The Vimeo platform is operated by Vimeo, LLC, 555 West 18th Street, New York, New York 10011, USA. Further information on the purpose and scope of data collection and the further processing and use of data by Vimeo can be found at: vimeo.com/privacy

AddThis bookmarking as standard plug-in
We use social plug-ins ("plug-ins") from AddThis, a service of AddThis LLC, Inc. 8000 Westpark Drive, Suite 625, McLean, VA 2210, USA ("AddThis"), AddThis is operated as part of Oracle Corporation. These plug-ins allow you to bookmark and share interesting content with other users. You can interact with social networks and other users. This gives us the opportunity to improve our offer and make it even more interesting for you as a user.

The plug-ins from AddThis set cookies on your end device and transmit various data to the AddThis servers in the USA. This data is stored there. When you call up a page on which an AddThis plug-in is integrated, your browser establishes a direct connection to the AddThis servers. The content of the plug-in is transmitted directly to your browser by AddThis and integrated into the page. AddThis collects

  • your IP address
  • the information that your browser has called up the corresponding page of our website
  • information about an interaction with the plug-in (e.g. clicking).

You can object to the data collection by AddThis for the future by setting a so-called opt-out cookie. You can download the cookie at the following link: http://www.addthis.com/privacy/opt-out.

You can also prevent the loading of AddThis plug-ins with add-ons for your browser.

The legal basis for the use of the plug-ins is Art. 6 para. 1 p. 1 lit. f DS-GVO. We have a legitimate interest in making our website even more interesting for our users.

Further information on data collection, processing and use of data by AddThis as well as your rights and setting options can be found at: http://www.addthis.com/privacy/privacy-policy.

3. Web analysis

We use web tracking and web analysis services. These are services that enable an analysis of the use of our website. We use this data to improve the website and to make our offer more interesting for you. The legal basis for the use of web analysis tools is Art. 6 para. 1 p. 1 lit. f DSGVO. We have a legitimate interest in analysing the user behaviour of our website in order to optimise both our offer and our advertising.

Matomo (formerly Piwik)
This website uses Piwik. Piwik is an open source software for the statistical analysis of user access to websites (piwik.org). Piwik uses so-called "cookies" to analyse user access. This information is stored exclusively on our servers in Germany.

You can prevent the analysis of this data by deleting existing cookies and disabling the storage of cookies. You can prevent the storage of cookies by changing the settings in your browser. If you prevent the use of cookies, there may be restrictions in the use of the website. We use Piwik with the extension "AnonymizeIP". This means that IP addresses are only processed in abbreviated form. A direct reference to a person is thus excluded. The IP address transmitted by your browser via Piwik is not merged with other data collected by us.

4. Payment service provider

Sofortüberweisung
We offer payment by "Sofortüberweisung", a payment service of Sofort GmbH, Theresienhöhe 12, 80339 Munich (hereinafter "Sofort GmbH").

When paying by "Sofortüberweisung", a PIN, a valid TAN, the payment data entered and your personal data (such as first and last name, address, telephone number(s), e-mail and IP address and, if applicable, other data required for payment processing) are transmitted to Sofort GmbH. With the help of PIN and TAN, Sofort GmbH can log into your online banking account and check your account balance. Sofort GmbH then carries out the transfer to us and immediately sends us a confirmation of the payment. Sofort GmbH also automatically checks your turnover, the credit limit of the overdraft facility and the existence of other accounts.

The transmission of this data is necessary to establish your identity beyond doubt and to prevent attempts at fraud.

The legal basis for the transmission of your data to Sofort GmbH is Art. 6 para. 1 lit. a DSGVO (consent) and Art. 6 para. 1 lit. b DSGVO (processing for the performance of a contract). You can revoke your consent to data processing at any time. A revocation does not affect the validity of past data processing operations.

You can find more information on payment with Sofortüberweisung at: https://www.sofort.de/datenschutz.html and https://www.klarna.com/sofort/.

5. Your rights as a data subject

You have the following rights vis-à-vis us with regard to the personal data concerning you:

  • Revocation of consent
  • Information
  • Correction
  • Deletion
  • Restriction of processing
  • Right to data portability
  • Complaint to a supervisory authority

You also have the right to complain to a data protection supervisory authority about our processing of your personal data.

6. Data security

When visiting this website, the SSL (Secure Socket Layer) procedure is used in conjunction with the highest level of encryption supported by the user's browser. This is usually a 256 bit encryption. If the browser used by the user does not support 256-bit encryption, 128-bit v3 technology is used. The encrypted transmission of a page of this website can be recognised by the key or lock symbol in the status bar of the browser.

In addition to SSL encryption, technical and organisational security measures are used to protect data against accidental or intentional manipulation, loss, destruction or against unauthorised access by third parties. These security measures are continuously improved in line with technological developments.