General terms and conditions (GTC)

Registration and Confirmation
Since capacity is limited, registrations will be considered on a first come, first served basis. It is important that registration includes the name of any accompanying person to ensure their inclusion in the planning for the social programme. Registration is considered official with receipt of the invoice/confirmation from Conventus.  This document will also serve as your VAT invoice for tax purposes.

Invoicing and Due Date for Fees
The fees for the scientific part of the event are for account of the company Conventus and are exclusive of German VAT, which is currently 19% (as of 2010). The fees for the social evening and the social programme are for account of Conventus, and are exclusive of German VAT, which is currently 19% (as of 2010).
All fees are due after receipt of the invoice/confirmation form. Transfer payments must include the name of the participant and the invoice number, otherwise they will not be accepted. All major credit cards accepted.

Scope of services
Event fee and day ticket includes participation in the scientific part of the schedule only. Separate fees for the training courses and supporting programme will apply.  In the fee included are documentation, programme, abstracts, individual tickets for the training courses and the social program, name tags and a certificate of participation. Those items will be handed out on-site generally.

Cancellations, Changes, Refunds
Cancellations must be made in written form only and will only be accepted if received by August 22, 2010.  A cancellation fee of €25.00 will apply. Same terms apply for cancellations regarding the social program but no cancellation fee will be charged.  After the expiration of this period and/or in the event of non-attendance, the entire fee shown on your invoice/confirmation will be due.  Any changes in booking, after booking confirmation has been issued, will result in a handling fee of €15.00.  Any requested additions to existing reservations or reservations made during the event on-site, will be processed according to availability.

Event Cancellation, Refunds
There is limited capacity for all events.  For certain events a minimum number of participants is required.  If the minimum number of participants is not reached, the organizer reserves the right to cancel all or parts of the event on a short-term notice. If that case occurs all paid fees will fully refunded.

Force Majeure, Disclaimer
The organiser is responsible for all changes to individual parts of the event. Compensation cannot be claimed if the whole event or parts of it have to be cancelled or impeded due to unforeseen incidents of political or commercial nature or an act of god. Same regulation applies in the event of cancellation of speakers or required changes to the schedule.

Hotel Reservations, Disclaimer
Conventus acts as an intermediary for hotel reservations and therefore assumes no liability for reservations.  Changes and cancellations have to be addressed to the according hotels directly.  The cancellation terms of the individual hotels apply.


Limitation of Liability
Conventus acts as an intermediary for the program offered by the organiser and, therefore, assumes no liability whatsoever for the event. Any liability for services and possible problems with the services lies exclusively with the provider of the services. Participation in activities of the supporting programme is exclusively at one’s own risk.

Conventus otherwise assumes liability for death or injury to body or health, provided there has been negligence or an intentional breach of duties by the event organiser, its legal representatives, or vicarious agents.

In the event of any other damage, the liability of Conventus, its legal representatives and its vicarious agents is limited to intended and gross negligent conduct, povided that no essential contractual obligations have been breached.

Applicable Law, Place of performance and jurisdiction
The laws of the Federal Republic of Germany apply excluding the U.N. Convention on Contracts for the International Sale of Goods (CISG).
To the extend allowed by law, Jena is place of performance and jurisdiction for all claims.

Status: February 24, 2010